Last updated: 11 November 2024

HL7 Europe, as part of its commitment to data protection and privacy, complies with the General Data Protection Regulation (GDPR) and other relevant data protection laws. This Privacy Policy explains how we handle personal data collected through our website, https://hl7europe.org.

1. Data Controller

The data controller for personal data collected through this website is HL7 Europe, headquartered in Belgium. As the data controller, we determine the purposes and means of processing your personal data.

2. Data Collection and Processing Purposes

We collect and process personal data strictly for purposes that align with our mission and to improve our services. We ensure that the personal data we collect is processed fairly, transparently, and lawfully.

Types of Personal Data We Collect:

• Contact Information: When you provide your name, email address, phone number, or organization details through forms, registration, or other interactions with our website.
• Technical Data: Information about your device, such as IP address, browser type, and pages visited. This data helps us optimize our website’s performance and enhance user experience.

Purpose of Data Processing:

• To respond to inquiries or requests you submit
• To provide access to HL7 Europe events, resources, and updates
• To analyze website usage to improve content and services
• To comply with legal obligations and ensure the security of our website

3. Legal Basis for Processing Personal Data

Under GDPR, we process personal data based on one of the following legal bases:

• Consent: Where you have provided explicit consent, such as subscribing to our newsletter.
• Contractual Necessity: When processing is necessary to fulfill a service you have requested or agreed to.
• Legal Obligation: To comply with applicable laws and regulations.
• Legitimate Interest: To further our organizational goals and improve our website, provided that our interests do not infringe on your fundamental rights.

4. Sharing of Personal Data

HL7 Europe does not sell or share personal data with third parties for their own marketing purposes. Personal data may be shared with trusted service providers who assist in our website operations, communications, and event management. In all cases, these providers are required to handle your data securely and solely for purposes related to HL7 Europe.

In cases where personal data is transferred outside of the European Economic Area (EEA), HL7 Europe ensures that adequate safeguards are in place, including EU Standard Contractual Clauses, to maintain the security and privacy of your data.

5. Data Retention

Personal data is retained only for as long as necessary to fulfill the purposes for which it was collected or to comply with legal obligations. When data is no longer needed, it is securely deleted or anonymized.

6. Your Rights Under GDPR

As a data subject under the GDPR, you have specific rights regarding your personal data:

• Right to Access: Obtain confirmation about whether we process your personal data and request a copy of your data.
• Right to Rectification: Request correction of inaccurate or incomplete data.
• Right to Erasure: Request deletion of your data in certain situations.
• Right to Restriction of Processing: Limit the processing of your data under certain conditions.
• Right to Data Portability: Receive a copy of your data in a machine-readable format.
• Right to Object: Object to the processing of your data where it is based on legitimate interests.
• Right to Withdraw Consent: If data is processed based on consent, you can withdraw your consent at any time.

To exercise these rights, please contact us at contact@hl7europe.org. We may need to verify your identity before fulfilling your request.

7. Security of Your Data

HL7 Europe implements appropriate technical and organizational measures to protect your data from unauthorized access, alteration, or loss. We review these measures regularly to ensure your data remains secure. However, no internet transmission or storage method is completely secure, and we cannot guarantee absolute security.

8. Use of Cookies

Our website uses cookies to improve user experience and collect statistical information. Cookies are small files stored on your device that help us understand user interactions with our website. You can manage or disable cookies through your browser settings. For further details, please review our Cookie Policy.

9. Third-Party Links

Our website may contain links to other websites that are not operated by HL7 Europe. We are not responsible for the privacy practices of these sites, and we recommend reviewing their privacy policies before providing personal data.

10. Updates to This Privacy Policy

HL7 Europe may revise this Privacy Policy from time to time. Any updates will be posted on this page, and we encourage you to review it periodically. Changes are effective when posted on this page, and continued use of our website implies acceptance of these changes.

11. Contact Information

If you have any questions about this Privacy Policy or how we handle your personal data, please contact us:

HL7 Europe
Email: info@hl7europe.org
Website: http://www.hl7europe.org

Note: This Privacy Policy is prepared in compliance with GDPR and applies only to data collected through our website.